ansible/docs/guides/nextcloud-export-2026-05-21.md

# Nextcloud export — 2026-05-21

**Instance:** [https://nextcloud.levkin.ca](https://nextcloud.levkin.ca) (Nextcloud AIO, VM 201 on pve10)  
**Backend IP:** `10.0.10.24:11000` (Caddy → `10.0.10.50`)  
**Inventory note:** `inventories/production/hosts` still lists `10.0.10.25` — **stale**; use `.24` for SSH/API work.

Exports saved locally (not for git): `exports/nextcloud-2026-05-21/`

---

## Summary

| Data type | Result |
|-----------|--------|
| **Notes app** | API returned `[]` for admin; `Notes/` folder empty for all users checked |
| **Bookmarks app** | REST API paths return **404** (HTML login page) — **no server-side export via API** |
| **Forms app** | API returned **`data: []`** — no forms defined under admin |
| **Files (WebDAV)** | Most users have **empty** home dirs; **admin** has default demo files + one shared note |
| **Deck** | Exported JSON for admin “Personal” board (example tasks only) |

**Conclusion:** There is very little user content on this instance. The only non-demo note-like file found was **`Shared/angela's.md`** (grocery list). If Ilia/Ira/Tanya used Notes/Bookmarks/Forms, data is likely under their accounts in the **web UI only** (DB) or was never created here.

---

## Users on the server

`admin`, `GM`, `Ilia`, `Ira`, `OpenProject`, `Tanya`

| User | Files (WebDAV) | Quota used |
|------|----------------|------------|
| admin | Demo docs, empty `Notes/`, `Shared/angela's.md` | minimal |
| **Ilia** | **Empty tree** in Files — see below | **~76.4 MB** |
| Ira, Tanya, GM, OpenProject | **Empty** (root folder only) | — |

---

## Ilia — full check (2026-05-21)

| Field | Value |
|-------|--------|
| **Login** | `Ilia` |
| **Email** | `idobkin@gmail.com` |
| **Display name** | Ilia |
| **Groups** | `admin` |
| **Storage path** | `/mnt/ncdata/Ilia` (on AIO host) |
| **Quota used** | **80,097,632 bytes (~76.4 MB)** |
| **Last login** | Recent (timestamp `1779414932`) |

### Per app (API as admin)

| App | Export result |
|-----|----------------|
| **Notes** | `[]` — no notes via API v0.2 / v1.3 / v1.4 |
| **Forms** | `[]` — no forms |
| **Bookmarks** | API **404** — cannot export programmatically |
| **Files / WebDAV** | Only `/remote.php/dav/files/Ilia/` (empty folder) |
| **Deck** | API returns admin demo board only (no Ilia-specific boards) |
| **Talk** | Default “Let’s get started!” onboarding room (sample bot) — saved to `exports/.../Ilia/talk-rooms-export.xml` |

### Why ~76 MB but empty Files?

Usage is almost certainly in **app data** (database + `appdata/Ilia/`), not user-visible Files — e.g. Talk messages/attachments, Bookmarks DB, cached previews, or deleted items in trash not visible via shallow WebDAV.

**To export Ilia’s real data you need one of:**

1. **Ilia logs in** at [https://nextcloud.levkin.ca](https://nextcloud.levkin.ca) → export Bookmarks HTML, Notes, Forms CSV, and/or **Settings → Privacy → Download account data**.
2. **SSH on VM 201** (`10.0.10.24`) → `docker exec` Nextcloud container:
   ```bash
   du -sh /mnt/ncdata/Ilia/*
   sudo -u www-data php occ user:export Ilia /tmp/ilia-export
   ```
3. **Admin “login as”** (if enabled in Nextcloud admin settings) → export from UI.

Artifacts: `exports/nextcloud-2026-05-21/Ilia/` (gitignored).

---

## What was exported automatically

| File | Description |
|------|-------------|
| `notes-all.json` | `[]` |
| `forms-list.json` | `{"data":[]}` |
| `deck-boards.json` | Board list |
| `deck-board-3-stacks.json` | Deck stacks + example cards |
| `files-admin/Shared/angela.md` | Grocery list markdown |
| `files-admin/Documents/Example.md` | Demo document |

Bookmarks HTML/API files are **invalid** (Nextcloud login page, not bookmark export).

---

## Manual steps still needed (per user)

If family members used **their own** logins:

1. **Bookmarks** — Log in as each user → **Bookmarks** app → **Settings** → **Export** (HTML).
2. **Notes** — **Notes** app or download `Notes/` from **Files** (if populated).
3. **Forms** — **Forms** app → each form → **Responses** → **Export CSV**.
4. **Full account** — **Settings → Personal info → Privacy & data → Request account data** (ZIP when ready).

Repeat for: `Ilia`, `Ira`, `Tanya`, `GM` if they had content.

---

## Server-side export (recommended for IT)

SSH to the Nextcloud VM (`10.0.10.24`, credentials in Proxmox VM 201 description — **rotate after export**):

```bash
# AIO: exec into Nextcloud container
docker ps | grep nextcloud
docker exec -u www-data -it <nextcloud-aio-nextcloud-container> bash
php occ user:list
php occ user:export Ilia /tmp/export-ilia
# Or per-app DB export / full datadirectory backup
```

Also fix **NAS.SP00** degraded pool before relying on VM 201 (8 TB disk on NAS).

---

## Security note

Admin API credentials were taken from **Proxmox VM 201 notes field** (world-readable to root on pve10). **Rotate** Nextcloud admin password and remove secrets from `qm config 201` after migration.

---

## Decommission checklist (after exports confirmed)

- [ ] Each user confirms Bookmarks/Notes/Forms exported
- [ ] Stop VM 201 or remove from Caddy
- [ ] Comment/remove `nextcloud` from `inventories/production/hosts`
- [ ] Update DNS / free `cloud.levkin.ca` when replacement ready (Immich/Syncthing per rollout plan)