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ansible/docs/guides/nextcloud-export-2026-05-21.md
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Fix CI: ansible-lint playbook schema and markdownlint for new guides. 
Use ansible.builtin.su, spaces in caddy blockinfile, relax MD060/MD036
and line length for homelab documentation tables.

Co-authored-by: Cursor <cursoragent@cursor.com>
2026-05-22 17:10:33 -04:00

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Nextcloud export — 2026-05-21

Instance: https://nextcloud.levkin.ca (Nextcloud AIO, VM 201 on pve10)
Backend IP: 10.0.10.24:11000 (Caddy → 10.0.10.50)
Inventory note: inventories/production/hosts still lists 10.0.10.25 — stale; use .24 for SSH/API work.

Exports saved locally (not for git): exports/nextcloud-2026-05-21/

Summary

Data type Result
Notes app API returned [] for admin; Notes/ folder empty for all users checked
Bookmarks app REST API paths return 404 (HTML login page) — no server-side export via API
Forms app API returned data: [] — no forms defined under admin
Files (WebDAV) Most users have empty home dirs; admin has default demo files + one shared note
Deck Exported JSON for admin “Personal” board (example tasks only)

Conclusion: There is very little user content on this instance. The only non-demo note-like file found was Shared/angela's.md (grocery list). If Ilia/Ira/Tanya used Notes/Bookmarks/Forms, data is likely under their accounts in the web UI only (DB) or was never created here.

Users on the server

admin, GM, Ilia, Ira, OpenProject, Tanya

User Files (WebDAV) Quota used
admin Demo docs, empty Notes/, Shared/angela's.md minimal
Ilia Empty tree in Files — see below ~76.4 MB
Ira, Tanya, GM, OpenProject Empty (root folder only) —

Ilia — full check (2026-05-21)

Field Value
Login Ilia
Email idobkin@gmail.com
Display name Ilia
Groups admin
Storage path /mnt/ncdata/Ilia (on AIO host)
Quota used 80,097,632 bytes (~76.4 MB)
Last login Recent (timestamp 1779414932)

Per app (API as admin)

App Export result
Notes [] — no notes via API v0.2 / v1.3 / v1.4
Forms [] — no forms
Bookmarks API 404 — cannot export programmatically
Files / WebDAV Only /remote.php/dav/files/Ilia/ (empty folder)
Deck API returns admin demo board only (no Ilia-specific boards)
Talk Default “Let’s get started!” onboarding room (sample bot) — saved to exports/.../Ilia/talk-rooms-export.xml

Why ~76 MB but empty Files?

Usage is almost certainly in app data (database + appdata/Ilia/), not user-visible Files — e.g. Talk messages/attachments, Bookmarks DB, cached previews, or deleted items in trash not visible via shallow WebDAV.

To export Ilia’s real data you need one of:

  1. Ilia logs in at https://nextcloud.levkin.ca → export Bookmarks HTML, Notes, Forms CSV, and/or Settings → Privacy → Download account data.
  2. SSH on VM 201 (10.0.10.24) → docker exec Nextcloud container: 
    du -sh /mnt/ncdata/Ilia/*
sudo -u www-data php occ user:export Ilia /tmp/ilia-export
  3. Admin “login as” (if enabled in Nextcloud admin settings) → export from UI.

Artifacts: exports/nextcloud-2026-05-21/Ilia/ (gitignored).

What was exported automatically

File Description
notes-all.json []
forms-list.json {"data":[]}
deck-boards.json Board list
deck-board-3-stacks.json Deck stacks + example cards
files-admin/Shared/angela.md Grocery list markdown
files-admin/Documents/Example.md Demo document

Bookmarks HTML/API files are invalid (Nextcloud login page, not bookmark export).

Manual steps still needed (per user)

If family members used their own logins:

  1. Bookmarks — Log in as each user → Bookmarks app → Settings → Export (HTML).
  2. Notes — Notes app or download Notes/ from Files (if populated).
  3. Forms — Forms app → each form → Responses → Export CSV.
  4. Full account — Settings → Personal info → Privacy & data → Request account data (ZIP when ready).

Repeat for: Ilia, Ira, Tanya, GM if they had content.

Server-side export (recommended for IT)

SSH to the Nextcloud VM (10.0.10.24, credentials in Proxmox VM 201 description — rotate after export):

# AIO: exec into Nextcloud container
docker ps | grep nextcloud
docker exec -u www-data -it <nextcloud-aio-nextcloud-container> bash
php occ user:list
php occ user:export Ilia /tmp/export-ilia
# Or per-app DB export / full datadirectory backup

Also fix NAS.SP00 degraded pool before relying on VM 201 (8 TB disk on NAS).

Security note

Admin API credentials were taken from Proxmox VM 201 notes field (world-readable to root on pve10). Rotate Nextcloud admin password and remove secrets from qm config 201 after migration.

Decommission checklist (after exports confirmed)

  • Each user confirms Bookmarks/Notes/Forms exported
  • Stop VM 201 or remove from Caddy
  • Comment/remove nextcloud from inventories/production/hosts
  • Update DNS / free cloud.levkin.ca when replacement ready (Immich/Syncthing per rollout plan)