89 lines
2.6 KiB
Markdown
89 lines
2.6 KiB
Markdown
---
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id: post-application-tracking
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title: Post-Application Tracking
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description: Gmail-based tracking inbox, smart routing, and review workflow.
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sidebar_position: 3
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---
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The Tracking Inbox monitors Gmail for job-application responses and updates timelines.
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## Overview
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1. Scans Gmail for recruitment-related emails
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2. Matches emails to tracked jobs using AI
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3. Updates timeline/state when confidence is high
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4. Queues uncertain matches for manual review
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## Smart router flow
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```mermaid
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flowchart TD
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A[Recruitment email arrives in Gmail] --> B[Smart Router AI analyzes content]
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B --> C{How confident is the match?}
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C -->|95-100%| D[Auto-linked to job]
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D --> E[Timeline updated automatically]
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C -->|50-94%| F[Goes to Inbox for review with suggested match]
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C -->|<50%| G{Is it relevant?}
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G -->|Yes| H[Goes to Inbox as orphan]
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G -->|No| I[Ignored]
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```
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## Setup
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### Prerequisites
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1. Gmail account with application emails
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2. Google OAuth credentials
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### Configure OAuth
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Set:
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```bash
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GMAIL_OAUTH_CLIENT_ID=your-client-id.apps.googleusercontent.com
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GMAIL_OAUTH_CLIENT_SECRET=your-client-secret
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GMAIL_OAUTH_REDIRECT_URI=https://your-domain.com/oauth/gmail/callback
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```
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Then connect in UI via **Tracking Inbox → Connect Gmail**.
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## Using the inbox
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- Review pending items in Tracking Inbox
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- Approve to link/update timeline
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- Ignore to mark non-relevant
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Confidence interpretation:
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- `95-100%`: auto-processed
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- `50-94%`: pending review with suggestion
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- `<50%`: pending review as orphan/ignored
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## Privacy and security
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- Scope requested: `gmail.readonly`
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- Minimal metadata sent for matching
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- Email data stays local in your instance
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## API reference
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| Method | Endpoint | Description |
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| ------ | ----------------------------------------- | --------------------- |
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| GET | `/api/post-application/inbox` | List pending messages |
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| POST | `/api/post-application/inbox/:id/approve` | Approve message |
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| POST | `/api/post-application/inbox/:id/deny` | Ignore message |
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| GET | `/api/post-application/runs` | List sync runs |
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| POST | `/api/post-application/gmail/connect` | Start OAuth flow |
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| GET | `/api/post-application/gmail/callback` | OAuth callback |
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## Common issues
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- No refresh token: disconnect and reconnect Gmail.
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- Emails not appearing: check runs, OAuth config, and recruitment subjects.
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- Wrong matches: expected in lower-confidence buckets; use manual review.
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