87 lines
2.5 KiB
Markdown
87 lines
2.5 KiB
Markdown
---
|
|
id: post-application-tracking
|
|
title: Post-Application Tracking
|
|
description: Gmail-based tracking inbox, smart routing, and review workflow.
|
|
sidebar_position: 3
|
|
---
|
|
|
|
The Tracking Inbox monitors Gmail for job-application responses and updates timelines.
|
|
|
|
## Overview
|
|
|
|
1. Scans Gmail for recruitment-related emails
|
|
2. Matches emails to tracked jobs using AI
|
|
3. Updates timeline/state when confidence is high
|
|
4. Queues uncertain matches for manual review
|
|
|
|
## Smart router flow
|
|
|
|
```mermaid
|
|
flowchart TD
|
|
A[Recruitment email arrives in Gmail] --> B[Smart Router AI analyzes content]
|
|
B --> C{How confident is the match?}
|
|
|
|
C -->|95-100%| D[Auto-linked to job]
|
|
D --> E[Timeline updated automatically]
|
|
|
|
C -->|50-94%| F[Goes to Inbox for review with suggested match]
|
|
|
|
C -->|<50%| G{Is it relevant?}
|
|
G -->|Yes| H[Goes to Inbox as orphan]
|
|
G -->|No| I[Ignored]
|
|
```
|
|
|
|
## Setup
|
|
|
|
### Prerequisites
|
|
|
|
1. Gmail account with application emails
|
|
2. Google OAuth credentials
|
|
|
|
### Configure OAuth
|
|
|
|
Set:
|
|
|
|
```bash
|
|
GMAIL_OAUTH_CLIENT_ID=your-client-id.apps.googleusercontent.com
|
|
GMAIL_OAUTH_CLIENT_SECRET=your-client-secret
|
|
GMAIL_OAUTH_REDIRECT_URI=https://your-domain.com/oauth/gmail/callback
|
|
```
|
|
|
|
Then connect in UI via **Tracking Inbox → Connect Gmail**.
|
|
|
|
## Using the inbox
|
|
|
|
- Review pending items in Tracking Inbox
|
|
- Approve to link/update timeline
|
|
- Ignore to mark non-relevant
|
|
|
|
Confidence interpretation:
|
|
|
|
- `95-100%`: auto-processed
|
|
- `50-94%`: pending review with suggestion
|
|
- `<50%`: pending review as orphan/ignored
|
|
|
|
## Privacy and security
|
|
|
|
- Scope requested: `gmail.readonly`
|
|
- Minimal metadata sent for matching
|
|
- Email data stays local in your instance
|
|
|
|
## API reference
|
|
|
|
| Method | Endpoint | Description |
|
|
| ------ | ----------------------------------------- | --------------------- |
|
|
| GET | `/api/post-application/inbox` | List pending messages |
|
|
| POST | `/api/post-application/inbox/:id/approve` | Approve message |
|
|
| POST | `/api/post-application/inbox/:id/deny` | Ignore message |
|
|
| GET | `/api/post-application/runs` | List sync runs |
|
|
| POST | `/api/post-application/gmail/connect` | Start OAuth flow |
|
|
| GET | `/api/post-application/gmail/callback` | OAuth callback |
|
|
|
|
## Common issues
|
|
|
|
- No refresh token: disconnect and reconnect Gmail.
|
|
- Emails not appearing: check runs, OAuth config, and recruitment subjects.
|
|
- Wrong matches: expected in lower-confidence buckets; use manual review.
|