---
id: post-application-tracking
title: Post-Application Tracking
description: Gmail-based tracking inbox, smart routing, and review workflow.
sidebar_position: 3
---

The Tracking Inbox monitors Gmail for job-application responses and updates timelines.

![Tracking Inbox review queue](/img/features/tracking-inbox.png)

## Overview

1. Scans Gmail for recruitment-related emails
2. Matches emails to tracked jobs using AI
3. Updates timeline/state when confidence is high
4. Queues uncertain matches for manual review

## Smart router flow

```mermaid
flowchart TD
    A[Recruitment email arrives in Gmail] --> B[Smart Router AI analyzes content]
    B --> C{How confident is the match?}

    C -->|95-100%| D[Auto-linked to job]
    D --> E[Timeline updated automatically]

    C -->|50-94%| F[Goes to Inbox for review with suggested match]

    C -->|<50%| G{Is it relevant?}
    G -->|Yes| H[Goes to Inbox as orphan]
    G -->|No| I[Ignored]
```

## Setup

### Prerequisites

1. Gmail account with application emails
2. Google OAuth credentials

### Configure OAuth

Set:

```bash
GMAIL_OAUTH_CLIENT_ID=your-client-id.apps.googleusercontent.com
GMAIL_OAUTH_CLIENT_SECRET=your-client-secret
GMAIL_OAUTH_REDIRECT_URI=https://your-domain.com/oauth/gmail/callback
```

Then connect in UI via **Tracking Inbox → Connect Gmail**.

## Using the inbox

- Review pending items in Tracking Inbox
- Approve to link/update timeline
- Ignore to mark non-relevant

Confidence interpretation:

- `95-100%`: auto-processed
- `50-94%`: pending review with suggestion
- `<50%`: pending review as orphan/ignored

## Privacy and security

- Scope requested: `gmail.readonly`
- Minimal metadata sent for matching
- Email data stays local in your instance

## API reference

| Method | Endpoint                                  | Description           |
| ------ | ----------------------------------------- | --------------------- |
| GET    | `/api/post-application/inbox`             | List pending messages |
| POST   | `/api/post-application/inbox/:id/approve` | Approve message       |
| POST   | `/api/post-application/inbox/:id/deny`    | Ignore message        |
| GET    | `/api/post-application/runs`              | List sync runs        |
| POST   | `/api/post-application/gmail/connect`     | Start OAuth flow      |
| GET    | `/api/post-application/gmail/callback`    | OAuth callback        |

## Common issues

- No refresh token: disconnect and reconnect Gmail.
- Emails not appearing: check runs, OAuth config, and recruitment subjects.
- Wrong matches: expected in lower-confidence buckets; use manual review.